Privacy Policy

Last updated: April 2026

1. Data Controller

The data controller for personal data collected in relation to the conference is:

fib Conceptual Design 2027,
Politecnico di Milano 
Via Gaetano Previati, 1/c
Italy
fib-conceptualdesign2027[@]polimi.it

2. Website operation and technical processing
The website is owned and operated by fib International, which acts as a data processor for hosting, maintenance, and security.

fib International may also process limited technical data (e.g. server logs, IP-based security data) as an independent controller for security purposes.

3. Registration and submission platform
Registration and abstract submission are handled via the external platform ConfTool, which acts as a data processor on behalf of the data controller.

Users are redirected to this platform, which is governed by its own privacy policy.

4. Data processing purposes
Personal data is processed for:

• conference registration and participation management
• abstract submission and review process
• communication related to the conference
• website operation and security

5. Data sharing
Personal data may be shared with:

• fib International (for technical website operation)
• ConfTool (for registration and submission management)
• service providers involved in conference organisation

All processing is carried out under the responsibility of the data controller.

6. Data retention
Personal data is retained only for as long as necessary for the organisation of the conference and for legal or administrative purposes where required.

7. Third-party services
External services such as ConfTool operate independently and have their own privacy policies.

8. Media and Event Documentation

Photographs and recordings taken during the conference may constitute personal data and are processed for documentation and communication purposes under the responsibility of the data controller.